Irvington Clubs

Irvington High School features around 60 active clubs on campus each year. These clubs range from cultural clubs to service clubs to interest clubs. Take a look through the club directory to find a club that interests you. Clubs are extra circular activities that usually meet during lunch. All Irvington students are welcome to join a club or even create a club. To join a club you simply have to attend the club meetings and participate in club events.


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Starting a Club
 

Club registration for new clubs will be held at the beginning and end of each year. Clubs that miss the registration window will have to wait until the next opportunity to register.


Common Reasons for Clubs to not be Approved. 

  1. Incomplete registration packet.

  2. Club planned events or service lacking depth or consideration.

  3. Clubs where the sole purpose is to raise money for a nonprofit.

  4. Clubs created only to pERform a single service project.

  5. Clubs created to put on a single service event.

  6. Clubs created for college resume building.

  7. Clubs to similar to existing clubs.


YOU HAVE STARTED A CLUB, NOW WHAT?

Congratulations you are now the advisor or officer of a new club. It is important that you understand the following rules and governing ideas for a club. Clubs primary purpose are to serve students. A club is designed to provided additional opportunities for students to grow outside the school curriculum. At Irvington we feature academic clubs designed to expand on learning in the classroom, cultural clubs to showcase the diverse world we live in, service learning clubs that help students make an impact on the world and interest clubs that unite students of a common interest. 


CLUB MEETINGS

A club meeting generally takes place a lunch about twice a month. It is at  these meetings were club events are planned and club members can interact with each other. You do not need to fill out a master calendar request for a club meeting. If you want to earn points for your club meeting make sure you submit your club minutes to ASB. If your club meeting time is different from the club directory let us know so we can change your meeting time and students interested in your club can find you. If your club meeting is in a room other then your advisors room you must fill out a facilities request form.


    SCHOOL DISTRICT FIELD TRIP POLICY

    Please read through district policy if your club event is a field trip or if you think your club event may be a field trip.

    GENERAL INFORMATION

    All school sponsored trips require the approval of the school principal.  School sponsored trips will not result in any remuneration or profit for students, staff members, or chaperones.

    ALL STUDY TRIP PARTICIPANTS WAIVE CLAIMS AGAINST STRICT

    All persons making the voluntary study trip/excursion/athletic trip will have deemed to have waived all claims against the district or the state of California for injury, accident, illness, or death, occurring during or by reason of the study/excursion/athletic trip and will sign a statement waiving such claims before the trip.

     

    Special Needs Must Be Addressed

    Certificated staff members will plan to address the special needs of all students including, but not limited to, the requirement of administering medication, medical, physical, instructional, and transportation needs/accommodations, as well as the involvement of necessary support staff. Special Education must be notified at least two (2) months in advance of the trip if a medical assistant is required to travel with the student.  All students must be ensured equal access to participation in school events.

     

    Certificated Staff Responsible for Supervision and Safety

    The certificated staff is responsible for supervision of students and for their proper conduct. At no time can this responsibility be assigned to non-district personnel. Teachers shall not approve activities or trips which they consider to be age-inappropriate, or inherently dangerous to all or individual students, or to pose unacceptable or unmitigated risks.

     

    Principals Responsible for Transportation, Emergency Plans, and Trip Approval

    Principals are responsible for assuring that all district and transportation expectations are met, as well as assuring that emergency plans have been developed for each trip.  Trips requiring school bus transportation must not interfere with the regularly scheduled busing of students to and from school. Busing arrangements for trips must be made with the FUSD Transportation Department by the timeline spelled out in the School Matrix. 

     

    Board Approves Certain School Sponsored Trips

    All school-sponsored trips involving, overnight, out-of-state, or out-of-country travel require the prior approval of the Board District approved elementary science camp requests that do not require a Chaperone waiver and do not include water activities shall not require board approval.

     

    The following procedures are to be followed in the planning, evaluation, and approval processes for each of the trip categories in Board Policy 6153: 

     

    NOTES: 

    1.     Timeline requirements may be waived, upon approval, by the superintendent or designee, when unpredictable circumstances dictate such exceptions. An example would be when students unexpectedly win a local competition and qualify for regional or national competition the following week.

    2.     The planning for course related trips (i.e., required study trips) should include arrangements to provide financial help for students with a need. 

    3.     No student will be denied participation due to financial need.

    4.     All school trips requiring bus transportation must follow district protocol and procedures.  

    5.     Adult chaperones providing supervision on school trips are not permitted to bring along siblings of trip attendees or any other children. 

     

    Category 1 – Day Trips: Study Trips/Excursions/Athletic Trips

     

    Examples of Category: This trip category includes trips within approximately 100 mile radius of the district, such as Sacramento, Great America, and most high school athletics. 

     

    1.     Approval Process: The planning, evaluation, and approval process is conducted at the site level. Proposals are to be submitted to the principal on a school trip request form. The educational value, as it relates to the specific course or grade, must be stated on the request. The principal is responsible for overseeing the planning, evaluation, and approval process. 

    2.     Approval Timeline: All arrangements, approvals, and plans shall be finalized a minimum of one (1) month prior to the trip. 

    3.     Funding Determination: Sources of funding must be identified in the proposal. The principal is responsible for approval of all funding sources including, but not limited to, site study trip allocations, ASB funds, student and/or community raised funds. 

    4.     Supervision Requirements: All trips must be supervised by a minimum of two school staff or one school staff with adult support, and a minimum of one (1) adult for every fifteen (15) students. The staff member in charge has the primary responsibility for all aspects of the trip. Staff and other adult supervisors are responsible for supervision from the time the group leaves until they return. Certificated staff must provide direct supervision at all times.  Duties and responsibilities of the supervisors or chaperones are to be determined and communicated in advance. 

     

    Specific Issues and Considerations:

    a. The Fremont Unified School District Planning Guide is to be consulted in order to identify applicable planning needs and issues. 

    b. Itineraries are to be prepared and distributed to parents and administrators. 

    c.  Staff has the right and responsibility to make all decisions related to the trip, including behavioral expectations, eating arrangements, and other trip details. 

    d. Permission slips and medical forms for the trip must be obtained for each student participant.

    e.  Plans should be made for students requiring the administration of medication or other special needs such as life threatening conditions. In some instances, parents may be asked to accompany the student but are not required to attend. Special Services must be notified at least two (2) months     in advance of the trip if a medical assistant is required to travel with the student.

    f.  Students must travel to and from the event on school provided or arranged transportation (e.g., school bus, district approved charter, public, private, commercial) unless other arrangements have been made and approved in advance and all permission, liability, and documentation issues have been finalized. When employees or volunteer adults transport students in their private vehicles, the employee/volunteer’s insurance is primary and the district’s insurance is secondary.  No students will be transported in a fifteen (15) person van.  All DMV regulations must be followed.

    g. A cell phone and first aid kit is to be available at all times. If traveling to an area known to have poisonous snakes, the first aid kit must include snakebite remedies.

    h.  All regular school rules and procedures apply to all aspects of the trip.

     

    Category 2 – Overnight Trips: In-State Study Trips/Athletic Trips

     

    Examples of Category: This trip category includes any overnight trip off the school campus such as science camp, athletic contest in Los Angeles, and Disneyland performances. 

     

    Approval Process: The planning, evaluation, and approval process is first conducted at the site level. Proposals are to be submitted to the principal on a school trip request form. The educational value, as it relates to the specific course or grade, must be stated on the request. The principal is responsible for overseeing the planning, evaluation, chaperone selection, and approval process. After site approval, the request will be forwarded to Instructional Services for district approval, and if approved, moved forward to the Board of Education for final approval District approved elementary science camp requests that do not require a Chaperone waiver and do not include water activities shall not require board approval.

     

    1. Approval Timeline:  All arrangements, approvals, and plans will be finalized and submitted to the Board a minimum of two (2) months prior to the trip.
    2. Funding Determination:  Sources of funding must be identified in the proposal.  The principal is responsible for approval of all funding sources including, but not limited to, site study trip allocations, approved Associated Student Body (ASB) or Booster funds, student and/or community raised funds.
    3. Supervision Requirements: All trips must be supervised by a minimum of two school staff or one school staff with adult support, and a minimum of one (1) adult for every ten (10) students for an overnight trip. Exception to the requirement of two adult chaperones requires approval of the Superintendent. The staff member in charge has the primary responsibility for all aspects of the trip. Staff and other supervisors are responsible for supervision from the time the group leaves to their destination until they return. Certificated staff must provide direct supervision at all times.  Duties and responsibilities of the supervisors or chaperones, coaches, and counselors are to be determined and communicated in advance. High school students approved to serve as counselors for younger students must have written permission from their parents/guardians and the school principal using the district permission form. All teachers of proposed high school student counselors must also be notified.  High school student counselors are not considered supervisors.  Same gender supervisors must be assigned to the trip (e.g., an all female student group requires a female supervisor/chaperone). Chaperones with direct supervision of students must receive a fingerprint clearance from FUSD’s Human Resources Department.

    Specific Issues and Consideration:

     

    a.     The Fremont Unified School District Planning Guide is to be consulted in order to identify applicable planning needs and issues.

    b.     Itineraries are to be prepared and distributed to parents and administrators. Lists of special equipment, clothes, or supplies needed by the participants are to be distributed to parents in advance of the trip.  

    c.      Staff has the right and responsibility to make all decisions related to the trip, including behavioral expectations, eating arrangements, and other trip details. 

    d.     Permission slips and medical forms for the trip must be obtained for each student participant. 

    e.     Plans should be made for students requiring the administration of medication or other special needs such as life threatening conditions. In some instances, parents may be asked to accompany the student but are not required to attend. Chaperones will be informed by the teacher of special health needs of each child under their supervision; i.e., allergies, medications, etc.  Special Education must be notified at least two (2) months in advance of the trip if a medical assistant is required to travel with the student.

    f.      School provided or arranged transportation (e.g., school bus, district approved charter, public, private, commercial) is to be used unless permission is granted in advance by the principal for the use of private transportation and all permission, liability, and documentation issues         have been finalized. If private transportation is used, the proper parental permission must be obtained in writing. No students will be transported in a fifteen (15) person van. All DMV regulations must be followed.

    g.     A cell phone and first aid kit is to be available at all times. If traveling to an area known to have poisonous snakes, the first aid kit must include snakebite remedies. 

    h.     If the trip is within driving distance of the school, parents may opt to have students be involved in the daytime activities only (no overnight stay). Parent will be responsible for transportation between the home and the trip destination/site. 

     

    Category 3 – Out-of-State/Out-of-Country: Study Trips/Athletics

     

    Examples of Category: This category includes trips such as a soccer tournament in Oregon, or music performance at the Vancouver Olympics. 

     

    1. Approval Process: The planning, evaluation, and approval process is first conducted at the site level. Proposals are to be submitted to the principal on a study trip request form. The educational value, as it relates to the specific course or grade, must be stated on the request. Preliminary approval is the responsibility of the principal. Chaperone selection and approval is also the responsibility of the principal. The recommendation for approval is then forwarded to Instructional Services who will review, and if approved, forward to the Board of Education for final approval. 
    2. Approval Timeline: After preliminary approval by the site and Instructional Services, all arrangements, approvals and plans may be finalized and submitted to the Board no later than four (4) months prior to the study trip for out of the state and five (5) months prior to the trip for trips out of the country. 
    3. Funding Determination: Sources of funding must be identified in the proposal. The principal is responsible for approval of all funding sources including, but not limited to, site study trip allocations, approved Associated Student Body (ASB) or Booster funds, student and/or community raised funds. 
    4. Supervision Requirements: All trips must be supervised. The number of coaches/ advisors/chaperones shall be determined according to the complexity and type of activity, with a minimum of two school staff or school staff with adult support, and a minimum of one (1) adult for every ten (10) students. Exception to the requirement of two adult chaperones requires approval the of the Superintendent.The staff member in charge has the primary responsibility for all aspects of the trip. Staff and other supervisors are responsible for supervision from the time the group leaves until they return. Certificated staff must provide direct supervision at all times.  Duties and responsibilities of the supervisors or chaperones are to be determined and communicated in advance. As the activity risks increase so does the number of supervisors. Supervisors are to be informed of the duties and expectations prior to departure on the trip. Same gender supervisors must be assigned to the trip (e.g., an all female student group requires a female supervisor/chaperone).  Chaperones with direct supervision of students must receive a fingerprint clearance from FUSD’s Human Resources Department. 

    Specific Issues and Considerations:

    a.  The Fremont Unified School District Trip Planning Guide is to be consulted in order to identify applicable planning needs and issues. 

          b.  Itineraries are to be prepared and distributed to parents and administrators. 

    c.   Staff has the right and responsibility to make all decisions related to the trip, including behavioral expectations, eating arrangements, and other trip details. 

    d.   Permission slips and medical forms must be obtained for each student participant.

    e.   Plans should be made for students requiring the administration of medication or other special needs such as life threatening conditions. In some instances, parents may be asked to accompany the student but are not required to attend. 

    f.    School provided or arranged transportation (e.g., school bus, district approved charter, public, commercial) is to be used unless permission is granted in advance by the principal for the use of private transportation. If private transportation is used, the proper releases, parent         permission, and liability insurance  must be obtained. No student will be transported in a fifteen (15) person van. All DMV regulations must be followed.

    g.   A cell phone and first aid kit is to be available at all times. 

    h.   If the trip is within driving distance of the school (i.e. Reno, Nevada), parents may opt to have students be involved in the daytime activities only (no overnight stay). Parents will be responsible for transportation between the home and the trip destination/site. 

    i.   Lists of special equipment, clothes, or supplies needed by the participants are to be distributed to parents in advance of the trip.

     

    Other Considerations

     

    Special Education

     

    1.   Special Education teachers who provide community-based instruction will follow all of the preceding administrative regulations except for the following, which pertain to community study trips, which are included in the IEP of any student:

    a)  The district-approved Parent Permission Form for Community Activities must be used, rather than a separate permission slip for regular, on-going life skills trips into the community.

    b)  The aide may supervise students on these community activity/study trips, with or without the presence of the teacher.

    c)   Aides, teachers, and volunteers adults who supervise students in a community-based program, are covered by district insurance while in the course and scope of employment.

    2.   Certificated staff will determine the level of student involvement, taking into consideration the type of activity, the age (grade level), physical and academic ability, and special needs of the students.

     

    Non-participation

    1. Although study trips/excursions/athletic trips are voluntary, all students are expected to participate with their class on the study trip, unless their parent or guardian does not grant permission, or if their past behavior indicates a potential problem which would disqualify them from participation in the study trip.
    2. Teachers and principals may work together to also develop alternative trip arrangements, such as requesting adult family members, over the age of 21, to accompany the student when chronic or severe behavioral and/or medical problems exist.
    3. Students may be excluded from study trips/excursions/athletic trips if the student does not meet the academic and behavioral expectations/rules of the school.
    4. The following conditions apply:

    a.  Prior to finalizing initial plans for the trip, expectations (both academic and behavioral) must be put in writing, approved by the principal, parents/guardians  notified and students must be made aware of the expectations.  If these expectations are not met, the student may be excluded from the trip, and they will be given other educational opportunities.

    b.  If initial notifications of this nature were sent earlier that year, a teacher shall redistribute these to parents and students prior to planning a trip and review the criteria with students.

    c.  Students may only be excluded from a trip with the principal’s approval and with prior warning, including notification to the student and parent.

    d.  If a student has been excluded, he/she may not join the study trip/excursion/athletic group during the trip.

    e.  Appropriate educational experiences and proper supervision shall be supplied for any student unable to attend the trip whose parents or guardians do not wish them to participate in the trip or those who have been excluded. Every attempt should be made to assure that those not attending have a productive and positive day, and are equally included in all follow-up discussions and projects.

     

    Trips Which Include Water Activities

     

    1.     No swimming, wading, hot tub use or other water activity shall be allowed on trips unless planned and approved in advance.

    2.     When engaging in water activities, teachers shall provide for a number of chaperones or supervisors to exceed the normal ratio when students are in the water and  shall instruct both chaperones and students of the real and potential risks inherent in such activities and the precautions necessary for         their safety.  The ratio of adult  chaperones to K-3 students shall be no less than one to four.  In grades 4-6, this ratio shall be no less than one to eight.  In grades 7-12, this ratio shall be at least one to ten.

    3.   Swimming Activities

    a)   Parents/guardians must provide written permission for the student to swim and must indicate the student’s swimming ability and any possible limitations.

    b)   The use of swimming facilities, including backyard pools, must be approved by the Fremont Unified School District Risk Management Office, the principal, and teacher before the trip is scheduled.

    c)   Owners of private pools must provide a certificate of insurance, designating the district as an additional insured, for not less than $500,000 in liability coverage.

    d)    Students shall not be engaged in water activities without the supervision of a Red Cross certified instructor.  Lifeguards must be designated during all water  activities.  If lifeguards are not provided by the pool owner or operator, the principal shall ensure their presence.  Lifeguards must be Red Cross certified.

    e)    Specific supervisory responsibilities shall be determined in advance to accommodate the varying swimming abilities of students.  These responsibilities shall be  clarified in writing and reviewed verbally before the trip.

    f)     Emergency procedures shall be included with written instructions to adult chaperones and staff.

    g)    Staff and chaperones assigned to supervise students must wear appropriate swimsuits and acknowledge in writing that they know how to swim.

    h)    The principal may require students to wear flotation devices, depending upon their age and swimming ability.

    i)     A buddy system or other comparable means of supervision shall be arranged in advance and strictly enforced during swimming activities.

    j)     At no time will students to be permitted to pilot or be pulled by a boat, jet ski, canoe, multi-person raft, or other water craft, although they may be a passenger in a  mechanically-engineered water craft ride.  Water skiing is not permissible.  (cf. 6153(a))

     

    Non-School Sponsored (Private) Trips

    These are independent trips organized by school district staff and/or involve school district students but are not approved or sponsored by Fremont Unified School District. Such trips are not funded by the school district, are not related to course grades or credit, and are not subject to normal school rules and requirements. Examples are non-school sponsored summer study trips to foreign countries that are organized by travel companies, or travel by athletic teams to summer camps. The principal must be informed, early in the process of planning, about the trip and which students are involved. This is to ensure that the principal can monitor the limitation and requirements that follow:

    1. Parents and students are to be clearly informed, in writing that the trip is not school sponsored, that the school district is not responsible for any costs of the trip, that the school district is not legally liable for any claim or injury arising out of, related to or incurred during the trip, and that school rules and requirements do not apply. 
    2. The school district’s name may not be used in promotion of the trip. 
    3. Staff members may not take paid or instructional time to organize or conduct such trips. 
    4. No fundraising may take place at school unless the facilities are rented. 
    5. No district communication sources, supplies, or equipment may be used by staff members in planning, promoting or conducting such trips unless advertisements are paid for and/or equipment has been rented. 
    6. School facilities may be used for planning or promotion of such trips only in accordance with district facility use policies pertaining to use by outside organizations. 
    7. Non-school trips may not take place during school hours.